Online Applications vs. Resumes: What’s the Difference and When Should You Submit Each?

When applying for jobs, you often encounter the need to fill out online applications or submit resumes. While both are crucial in the job application process, they serve different purposes and offer unique advantages. This article will explore the key differences between online applications and resumes and provide guidance on when to use each to maximize your chances of securing an interview.

The Differences Between Online Applications and Resumes

Structure and Flexibility:

The primary distinction between online applications and resumes lies in their structure and the level of flexibility they offer. Online applications are typically designed to be structured and standardized. They often include preset questions that job seekers must answer in a specific format, which can limit the presentation of personal anecdotes and qualitative information. In contrast, a resume allows for a more flexible and customizable format. Resumes provide an extensive canvas for candidates to showcase their achievements, specific skills, and experiences in a way that is tailored to the job application.

Online Applications: The Hiring Manager’s Terms

Online applications are structured to reflect the priorities and preferences of the hiring manager. They are designed to collect specific information about candidates and are often automated to filter out applicants who do not meet certain criteria. The questions in online applications are typically aligned with the job requirements and are intended to provide a quick and efficient way for employers to review potential candidates. However, this structure means that your ability to present your entire career story is constrained by the predefined format.

Resumes: Your Terms, Your Story

A resume, on the other hand, gives you the freedom to present your career story on your terms. It allows you to craft a narrative that highlights your strengths, achievements, and the value you can bring to potential employers. You can emphasize specific skills, tailoring your resume to each job application and highlighting areas that are most relevant to the position. This flexibility is particularly beneficial when seeking out roles that may not be a perfect fit for pre-defined application forms, as it enables you to demonstrate how your background aligns with the job requirements.

When to Use Each

Submitting Both: Maximizing Coverage

Given the differences between online applications and resumes, it is often advisable to submit both when possible. By sending in your completed online application and a detailed resume, you cover all bases and provide the most complete picture of your qualifications to the employer. This dual submission strategy ensures that your skills, experience, and accomplishments are represented comprehensively, allowing the hiring manager to make a well-informed decision.

Considering Your Options

Deciding whether to use an online application or a resume often depends on the specific job and the application process. Here are some scenarios where you might use each:

Online Applications: Employers who require a structured format or have a specific application portal may request online applications. In such cases, make sure to provide the most relevant and concise information directly within the application form. Resumes: For positions where more detailed information is required, or when you want to showcase your journey in a more custom manner, a resume is often preferred. Send a carefully crafted resume along with the online application when possible.

It’s important to note that while some positions may allow both, others may require one over the other or specify one over the other. Always check the job description and application requirements to ensure compliance.

Conclusion

Both online applications and resumes play essential roles in the job application process. While online applications are structured and allow for quick screening, resumes provide a broader canvas for customization and detailed storytelling. By understanding the differences and knowing when to use each, you can ensure that your job application is as strong and thorough as possible, increasing your chances of landing an interview and securing your ideal job.

Additional Resources

If you’d like more guidance on job applications and resumes, you can check out my Quora Profile for tips and insights from industry experts.