How to Obtain an EIN for Your Business Outside the United States

Introduction

As a non-U.S. resident entrepreneur, obtaining a U.S. Employer Identification Number (EIN) might seem like a daunting task. However, the process is straightforward once you understand the requirements and procedures. An EIN is a crucial tax identification number for business entities operating in the United States, enabling you to conduct financial transactions, open bank accounts, and comply with tax laws.

What is an EIN?

An Employer Identification Number (EIN) is a tax ID assigned by the Internal Revenue Service (IRS) to a business entity operating in the United States. Unlike an Individual Taxpayer Identification Number (ITIN), which is required for non-U.S. citizens with U.S. tax obligations, an EIN is specifically for businesses.

Requirements for Obtaining an EIN

To obtain an EIN, you must first establish a business entity in the United States. This can be done by forming a Limited Liability Company (LLC) or a corporation (Inc.). Once the entity is established, you can apply for an EIN using IRS Form SS-4. Here are the various methods to apply:

1. Filing Form SS-4 Online

If you have a Taxpayer ID Number (TIN), such as an ITIN, you can apply for an EIN online. This is the most convenient and fastest method. Once you have your ITIN, you can use it to fill out the online application for IRS Form SS-4.

2. Applying by Phone

Non-U.S. residents can obtain an EIN by phone if they have no legal residence, principal place of business, or principal office or agency in the United States. Call 267-941-1099, which is not a toll-free number. The call hours are 6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday.

3. Sending a Fax

Another option is to use the IRS special fax number 304-707-9471. Sending the relevant IRS form to this fax number can result in a quicker response time, with an EIN being provided within four business days.

4. Mailing Form SS-4

If you prefer to apply by mail, you can use the following address for international applicants who do not have any legal residence, principal office, or principal agency in any state or international U.S. territory:

Internal Revenue Service
Attn: EIN International Operations
Cincinnati, OH 45999

When applying by mail, expect a longer processing time, as your EIN may take several weeks to arrive.

Additional Services and Support

Working directly with the IRS can be complex, especially for those based outside the United States. The IRS provides an option to designate a third-party designee, such as an attorney, to communicate on your behalf during the EIN application process. This can help avoid errors and delays in the application process.

Conclusion

Obtaining an EIN as a non-U.S. resident is crucial for conducting business in the United States. Whether through online submission, phone, fax, or mail, the process is manageable with the right information. Always keep in mind the different methods and their respective advantages to choose the most suitable option for your needs.