How to Access Old WebEx Meetings: A Comprehensive Guide

Whether you're looking to revisit past meetings for training sessions, client presentations, or important discussions, accessing old WebEx meetings is a process that can be streamlined with a few simple steps. In this article, we'll guide you through the process of viewing and accessing past WebEx meetings, ensuring you never miss a critical piece of information again.

1. Find Your WebEx Meetings

Accessing old WebEx meetings begins by navigating to your meetings list. This is where all your past and present meetings are stored. As a user, you can easily find these meetings by logging into your WebEx account and navigating to your meeting dashboard.

2. Enable the View of Past Meetings

To see old WebEx meetings, you may need to enable the option that allows you to view past meetings. This can be done from the left navigation bar within your account dashboard. Here's a step-by-step guide:

Log in to your WebEx account and navigate to the meeting dashboard. Go to the left navigation bar and look for the Meetings section. Click on it to expand the menu. Scroll down and find the option to Show past meetings. Make sure this is enabled or selected.

Once this option is enabled, you'll have the ability to browse through your past meetings.

3. Select a Range of Dates

With the option to view past meetings enabled, the next step is to select the specific dates of the meetings you want to review. This can be done by using the calendar feature within the WebEx interface:

Click on the calendar icon or the date input field, depending on the version of WebEx you're using. Select the start date and end date of the range you want to review. Once you've chosen your dates, click on Ok or the equivalent button to apply these filters and view the selected meetings.

4. Make Use of Filters and Advanced Search

WebEx also provides advanced filters and search options that can help you quickly locate specific meetings. These features are particularly useful if you have a large number of past meetings:

Search Bar: Use the search bar at the top of your meetings list to look up any meeting based on its title, speaker, or content. Date Range Filters: Narrow down your search by choosing a specific date range. Meeting Type: Filter meetings based on their type, such as training sessions or client meetings. Attendee: Identify meetings that you attended or were scheduled to attend.

5. Save and Organize Your Meetings

Once you've accessed the old WebEx meetings, consider saving or organizing them to make future reference easier. Many users prefer to save critical meetings as recordings, which can be downloaded and stored locally. Others might prefer to keep a digital record within the WebEx platform itself.

For those who frequently need to access past meetings, creating a custom folder or label within your WebEx account can be a great organizational technique. This way, you can easily find and rerun meetings when needed.

6. Best Practices for Managing WebEx Meetings

To manage your WebEx meetings effectively and ensure you can access them when needed, follow these best practices:

Regularly Clean Up Unnecessary Meetings: Keep your meeting list organized by regularly deleting meetings that are no longer needed. Use Descriptive Titles: Ensure that the meetings you record have descriptive titles that make them easy to find later. Enable Recording: Whenever possible, enable the recording feature for your meetings to have a permanent record. Share Access Rights: If you manage a team, consider sharing access rights to the meetings with key team members.

By following these steps and best practices, you can ensure that you always have ready access to important past WebEx meetings, regardless of when they took place.